Setting Up E-mail Signatures

Occasionally we do actually have to pick up the telephone and call someone. One of my pet peeves is not being able to easily find someone’s phone number from their e-mails. You can remedy that by adding an automated signature to your e-mail. An automated signature is a little personalized text at the end (such as your contact information or a favorite quote) that is automatically inserted at the bottom of every message you send. Here’s mine:
judi knight e-mail signature

You can see how I included a link to sign up for my newsletter. You might want to promote an upcoming event or have a special quote. I would suggest not going overboard with the information in your signature. We’ve all seen people who cannot leave anything off of their business card or their e-mail signature and it is information overload. If there is too much, people will ignore it all.

I am going to tell you how to do this in Gmail but the system is pretty much the same in any e-mail program. To create your signature in Gmail click the gear icon in the upper right corner of your Gmail page and select “Settings.” Halfway down the settings page, you will see the box to add your new signature.

If you would like to add an image to your signature like I did, you can read one of my earlier and more popular posts.

You can set up to receive and send mail “from” multiple addresses in Gmail, and you can set a different signature for each e-mail address in the General tab of your settings. Choose the second radio button in the “Signature:” section, use the drop-down menu to choose the appropriate address and set the signature you want.

About Judi Knight

Judi Knight is the founder and chief at New Tricks. When she’s not working with businesses to create their online goodness, she'll be checking people into the Urban Oasis B &B,  planning WordPresss events or hanging with her husband and three Basset Hounds.

Want to get in touch? Shoot me a note, Sign up for my free social media tips or,
Better yet, want to work with me? Check this out.


  1. Hi Judi,
    Great tip. Q: How do you get your photograph (gravatar) in your signature area. I have a profile set for visible to everyone but when I tested it, no photo appeared only my signature information.

  2. Pam, You keep my on my toes, girl. I meant to add this important link to an earlier post I wrote on that part of the process. I added it to the post. Thanks. Let me know if the instructions have changed. That is a problem with all these apps. They keep changing things up. You can be my tester.:-)

Speak Your Mind


Sign up for the Free Video Training Series, Getting Started wIth WordPress
Join Us!